SPS Commerce Specialist

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a family-owned third-party logistics (3PL) provider specializing in eCommerce fulfillment, warehousing, and B2B retail distribution. The company supports client onboarding, retailer integrations, and fulfillment operations, with a focus on maintaining accurate processes and meeting retailer compliance requirements.

Role Overview

The SPS Commerce Specialist will manage the execution and coordination of client onboarding activities and SPS Commerce integrations, ensuring retailer connections are configured correctly, transactions are monitored, and onboarding projects remain on schedule. This role involves troubleshooting EDI errors, coordinating with internal teams, maintaining project documentation, and supporting successful client launches.

The ideal candidate has hands-on SPS Commerce Fulfillment experience, strong project coordination skills, and practical experience using AI tools to improve operational workflows. This individual will work closely with the Onboarding Project Manager, Client Services, Operations, and Finance, with responsibilities divided approximately between SPS/EDI execution (50%), onboarding coordination (30%), and AI-driven reporting and automation (20%).

Location

Fully Remote (Work from Home) | 9:00 AM - 5:00 PM EST

Key Responsibilities

SPS Commerce & EDI Execution

Set up and test retailer connections in SPS Commerce, including EDI 850 purchase orders, 856 advance shipping notices (ASN), 810 invoices, 846 inventory, and 855/860 documents as required.
Manage trading partner requirements and retailer routing guides to ensure compliance.
Monitor SPS Commerce daily for failed or rejected transactions and resolve missing SCAC/BOL information, ASN errors, and duplicate purchase orders.
Identify and resolve transaction issues before they result in retailer chargebacks.
Coordinate GS1-128/UCC-128 compliance label and packing list testing with Operations.
Research retailer chargebacks and prepare root-cause and credit analyses for Client Services and Finance.
Track SPS support tickets and maintain accurate retailer connection statuses in project trackers.

Client Onboarding & Project Coordination

Maintain onboarding checklists and project trackers for new clients and sites, including Houston.
Schedule kickoff, integration, and go-live calls with clients and internal stakeholders.
Document meeting notes, publish action items, and follow up with responsible team members.
Collect client setup information, including item masters, SKU and kit configurations, forecasts, carrier accounts, ship-to details, and location IDs.
Execute bulk order updates and data corrections in the Logistics Portal under the Onboarding Project Manager's direction.
Prepare complete onboarding handoff documentation to support Account Managers in taking ownership of client relationships.

AI-Driven Reporting & Data Analysis

Use Claude and Qlik data to analyze purchase order, ASN, and order exports.
Identify and summarize recurring transaction errors and operational patterns.
Develop and maintain reusable AI prompts, skills, and templates for onboarding status updates, SPS error triage, and handoff documentation.
Use operational data and AI tools to improve reporting accuracy and streamline recurring tasks.

Process Documentation & Team Enablement

Create concise job aids and standard operating procedures (SOPs) for routine SPS Commerce processes.
Develop documentation that enables Account Managers to independently resolve common SPS questions.
Maintain organized onboarding resources, process templates, and operational documentation.
Identify opportunities to improve recurring onboarding and EDI workflows through reusable resources and automation.

Qualifications

Experience

2+ years of hands-on SPS Commerce Fulfillment experience within a 3PL, brand, or retailer environment, including end-to-end onboarding of new trading partners.
Experience working with core EDI documents, including 850, 855, 856, 810, and 846, as well as retailer routing guides and compliance requirements.
Familiarity with retailer requirements for Target, Costco, TJX, UNFI, and department stores.
Experience troubleshooting ASN and invoice rejections and documenting retailer chargeback disputes.
Practical experience using Claude, ChatGPT, or similar AI tools daily to analyze data exports, draft client communications, and develop reusable prompts or templates.
Experience coordinating projects, maintaining trackers, documenting meeting notes, and following up on action items with clients and internal teams.

Skills

Strong working knowledge of SPS Commerce Fulfillment, retailer EDI integrations, and transaction monitoring.
Ability to configure and test trading partner connections and troubleshoot common EDI transaction errors.
Understanding of retailer routing guides, compliance requirements, and chargeback documentation.
Strong Microsoft Excel skills, including lookups, pivot tables, and cleaning large order and purchase order exports.
Ability to analyze operational data and identify recurring transaction errors.
Ability to use AI tools to create reusable prompts, templates, and operational resources.
Strong organizational skills for maintaining onboarding checklists, project trackers, and client documentation.
Ability to coordinate meetings, track action items, and follow up with internal and external stakeholders.
Ability to document operational processes through clear SOPs and job aids.
Strong attention to detail when managing retailer requirements, client setup information, and transaction data.
Ability to work reliably during Eastern Time business hours.

Preferred Experience & Skills

Experience in a 3PL or eCommerce fulfillment environment supporting both D2C and B2B/wholesale operations.
Experience using order management systems or Warehouse Management Systems (WMS).
Familiarity with Qlik Cloud, Jira, Teamwork, and Microsoft 365/Teams.
Exposure to Shopify or similar storefront integrations.
Experience developing prompt libraries, Claude skills/projects, or lightweight automations using Power Automate or Zapier.
Experience with GS1/UCC-128 labeling requirements.

What Success Looks Like

Retailer EDI connections are accurately configured and tested, with reliable SPS Commerce transaction processing.
Transaction errors are identified and resolved before they result in chargebacks.
Client onboarding projects remain organized and on schedule through accurate tracking and proactive follow-ups.
Required client setup information, integration details, and documentation are completed before go-live.
Client Services and Finance receive clear root-cause analyses of transaction errors and chargebacks.
Claude and operational data are used to identify recurring issues, improve reporting, and streamline onboarding workflows.
Reusable prompts, templates, job aids, and SOPs enable Account Managers to independently handle routine SPS questions.
The Onboarding Project Manager can focus on project scoping, client relationships, and go-live decisions while supporting more launches simultaneously.

Opportunity

The SPS Commerce Specialist will have the opportunity to combine hands-on SPS Commerce and EDI execution with client onboarding coordination and AI-driven process improvements within a growing 3PL organization.

This role offers direct involvement in retailer integrations, transaction troubleshooting, project management, and operational automation, helping the company deliver smoother client launches, maintain retailer compliance, and scale its onboarding operations.

Application Process:

To be considered for this role these steps need to be followed:

Fill in the application form
Record a video showcasing your skill sets

Apply for this position

Personal Information:

Please provide your contact details and upload any relevant documents to help us assess your qualifications. Ensure all information is complete to move forward in the process.

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Are you available to work 9 AM - 5 PM EST? *

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Experience & Availability:

In this section, we’ll gather insights into your technical experience and availability. Please answer the questions based on your expertise and provide your compensation expectations. This will help us assess your fit for the role and ensure we are aligned on expectations.

How many years of professional experience do you have working with SPS Commerce Fulfillment, EDI integrations, or client onboarding in a 3PL, brand, or retailer environment? *

1 year - 3 years 4 years - 6 years 7 years - 9 years 10 years - 15+ years

Describe your hands-on experience with SPS Commerce Fulfillment and onboarding new retailer trading partners. Which EDI documents have you configured or tested, and what retailer connections have you managed? *

Walk us through a time you troubleshot an ASN or invoice rejection, missing SCAC/BOL information, or a retailer chargeback. How did you identify the root cause, resolve the issue, and prevent it from recurring? *

Describe how you have used Claude, ChatGPT, or similar AI tools to analyze operational data, identify transaction errors, or automate recurring onboarding tasks. What tools did you use, and what improvements did you achieve? *

Which of the following tools, systems, or EDI-related activities do you have hands-on professional experience with? *

Select all that apply.

SPS Commerce Fulfillment EDI 850, 855, 856, 810, or 846 documents Retailer trading partner onboarding ASN and invoice rejection troubleshooting Retailer routing guides and compliance requirements GS1-128/UCC-128 labeling Microsoft Excel (lookups, pivot tables, data cleanup) Claude or ChatGPT for operational reporting Qlik Cloud Jira or Teamwork Warehouse Management Systems (WMS) Power Automate or Zapier None of the above

How do you use AI in your work? *

Briefly share the tools you use, key use cases, any experience with automation, and how AI has improved your efficiency or output.

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Thank you for applying for SPS Commerce Specialist. Your application has been successfully submitted to the Scale Army hiring team. We've received your details and resume, and we will be in touch soon.

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Job information

Department Operations

Compensation $2.3K per month Final compensation is set after evaluating experience and location.